Company: GSOFT, Montreal, Quebec, Canada
Nomination Category: Achievement in Workplace Design - for More Than 100 Employees - Single Location
In April 2016, we opened a new 18,000 square foot space, in addition to the 18,000 square feet we already had. The offices are located on two separate floors. Thanks to the experience of the first floor, we were able to make highly relevant modifications to the second floor, particularly with regard to ergonomics and acoustics. What was thought to improve the second floor is also in process of being modified on the first floor. Our offices are versatile and humane: they adapt accordingly to the changing needs of our work teams. In 2017, we added a third floor, for a total of 54,000 square feet.
For comfort and productivity, each employee has a laptop on which they can work anywhere in the office, whether in team booths, individual booths, break and nap rooms, lounge area, Café, etc. They can also use them in meetings to reduce paper consumption.
Moreover, our offices are equipped with an integrated waste management system in common areas such as the kitchen, which facilitates recycling and composting.
To remedy the accumulation of material on individual workspaces, each employee has a drawer for his or her personal belongings. To these are added co-creation spaces which are small houses where it is possible to work as a team without a reservation. Most of our walls are painted with whiteboard painting, which allows us to write anything that cross our mind. We also have more traditional conference rooms that can be booked and accommodated. In 2017, we opened a new room in which the table is made of 30 000 Lego blocks. The effect is more than striking. Like our skate ramp in the lounge, this table is the symbol of our incessant craziness.
We have also designed different types of booths to allow people to work in peace. They can also rest in our rest areas: the nap room and the relaxation room, called the Green Room since it is covered with synthetic grass. It is forbidden to hold meetings there. It is also decorated with a hammock, bean bags and a library where one can consume inspiring works while listening to the music of his choice. A mural will also be placed there shortly. Big windows all across our office allow natural light to enter all day long.
We are a growing company and over the years we realized that we lack space to do our monthly meetings. With 220 employees, we were increasingly squeezed while attending important company meetings from management. By opening the third floor, we have built an amphitheater for 300 people. We can therefore hold major meetings in addition to being able to welcome our external visitors who are more and more numerous.
To ensure a permanent link between the three separate floors and to maintain a vibrant business culture, we have built a cafe on the second floor where a barista makes us discover excellent beverages. It is the place of choice for exchanging between colleagues at any time of the day. No app allows you to order anything: you literally have to go there to have something, human to human!
As we work in an open space, we must constantly strive to maintain a healthy environment, especially with respect to acoustics: managers' offices are doubly isolated for confidentiality, plants help reduce noise, the rooms where most of the sales teams are located are enclosed with glass walls to limit the sound impact and keep the design clean and open, the houses are either glassed or equipped with a garage door, large spaces are equipped with discrete acoustic foam, and more.
The learnings that we have done throughout our existence allows us today to create and develop quiet offices even with more than 200 hyperactive brains.
1. Growth managing: May 2017, we opened a new 18,000 square foot space, in addition to the 36,000 square feet we already had.
2. Mobility: Each employee has a laptop on which they can work anywhere in the office or at home.
3. Waste management: Offices have an integrated system (including recycling and composting).
4. Drawers: Each employee has a drawer for his or her personal belongings.
5. Coworking: Glazed houses where it is possible to work as a team.
6. Booths/Resting Areas: We have designed different types of rest areas and booths to work in peace.
7. Acoustic: Managers' offices doubly isolated, plants reduce noise, sales teams enclosed with glass, houses either glassed or equipped with a garage door, large spaces equipped with discrete acoustic foam, etc.
8. Amphitheater: We can hold major meetings and better welcome our external visitors.
9. Café: We have built a cafe on the 6th floor where a barista makes us excellent beverages.